The meeting was held at the home of Maye Hart and was called to
order at 7:08 pm. Present at the meeting were TJ Rand, Ernie Bass,
Mo Demers, Jan Pinard, Maye Hart and Meggin Dail. Guests were Irene
Hall and Lorraine LePage.
The Secretary's Report from the last meeting was accepted as
written. There was no Treasurer's Report presented. TJ commented
on the nice article in the Suncook Valley Sun regarding the Player's
success at the NH Theater Awards.
The Board received an NHCTA update from Irene Hall, who is a member.
The NHCTA festival will be held the first weekend in June at the Franklin
opera house and that is for competition. NHCTA is working on updating
their mission statement. They are encouraging high schools to enter
the competition. They are also asking theater group members how they
can be of service to us. Member groups do not have to pay the entrance
fee for competition this year. And Irene reported that any competitions
held at the Capital Center for the Arts are free to the public.
TJ then opened the meeting up to the guests. Irene Hall began by saying
that she looks upon the Players as a family and she thinks having a
family means having parents and keeping everyone in line. She stated
that she'd like to see more communication from the Board to the members,
including scheduling regular meetings and encouraging people to come
to the meetings. She wants to see more mediation from the Board, and
stated that she knows that the Board has the best interests of the group
in mind but that members don't always see that. She stated that the
Board has to decide whether the group should grow or remain just a springboard
for people to go on to other groups. She said she is willing to do anything
to help. She mentioned that the failure of the Board to make a timely
decision regarding Encore hurt some people. She mentioned that there
are members who would like to do more, but that some sores have to be
healed before that happens. She asked for the Board to provide more
structure, to move toward more growth. Mo suggested forming committees
for certain projects without Board involvement. Irene stated that she
feels that there are lots of people who would do short term projects,
but that blanket invitations to help with a project do not get a response.
Irene says some people have time one year but not others. Mo suggested
that we send out invitations for the Annual meeting with a list of specific
committees we will form and then sign members up at the meeting for
those committees. Mo said that we should look over what projects we
wanted to do and pick three of four and form the committees to oversee
those projects. It was discussed that the weekend of the Annual Meeting
and the Dame Awards is the same weekend as the NHCTA competition, and
Irene wanted to know if we could change the Dame Awards. The Board decided
not to change the date. We talked about sharing the load and getting
other members involved. Jan said that we have to be more specific about
projects, and specifically ask certain people to handle them. TJ stated
that he's sure that every theater group has problems similar to ours
and that some people won't work with other people. But, he said, in
spite of all that our season is still going fine. Lorraine LePage asked
whether I Love You, You're Perfect. Now Change was definitely going
to go to Steele Hill, because she wanted to present a roaring twenties
review for the summer venue. She stated that she had done the review
in the past and that it was well received. The Board said that they
would consider any proposals for future Steele Hill shows, and that
Vicki would be taking I Love You, You're Perfect
to Steele Hill
for summer 2005. Maye stated that she was tremendously disappointed
that Encore was dying off, but she felt that the summer show needed
a change, and that perhaps future summers at Steele Hill would be small
cast productions such as I Love You, You're Perfect
and that was
probably a good thing. The Board also talked about the introduction
of summer theater at the Scenic. After this discussion, guests Irene
Hall and Loraine LePage left the meeting.
In Old Business Maye reported that The King and I was coming
along splendidly and that the show was sure to be a success. Angelo
Gentile has box office for the show on Thursday and Jan Pinard signed
up for Friday, Ernie Bass for Saturday.
Mo reported that The Abduction is moving along nicely. She said that
they are not rehearsing this week because one of the actors is on vacation
and Mo is taking a trip herself. She said that Charlie Annance would
be building the set on the Monday and Tuesday after The King and I move
out, and that he will charge a fee of $400 for constructing the set.
He will be using a lot of building materials from the 1776 set. He will
have a key to the theater and the rental space next door for those two
days. Meggin remarked that Vicki thought the 1776 set was one of the
most difficult because you couldn't hear what was happening on stage
when you were backstage, and she wanted to pass that on to Mo. Mo replied
that she didn't think that would be a problem with her set because of
the way it's designed. Meggin will be taking care of getting the painting
done and set decoration, and Ernie will be doing lights and sound. Mo
also said that the costumes were coming along OK and that the biggest
job will be getting the set up and the tech done. She said she has ordered
a toy voice synthesizer that Ernie may have to assemble, and that the
tickets were printed, the posters are done, and that cast party is at
Mo's on closing night. TJ will get Abduction pictures to the Suncook
There was no report on Private Lives.
Maye said that she will contact Larry Mossbruker at Steele Hill and
sell him the new show for the summer.
Maye reported that she has signed Jim Hart to be her set designer for
Annie. She still needs a producer. We then discussed which shows will
be adjudicated for NHTA. After a discussion it was decided that Annie
will be adjudicated rather than Private Lives, as it is our musical
and therefore our premier presentation of the season. We discussed Christmas
2005 and whether to do Annie for the Christmas show. It was decided
that we would ask in the Newsletter if someone wants to do a Christmas
show. If not, we will contact the Sanderson people to see how to work
out a free presentation of Annie.
We then had a brief review of the NH Theatre Awards and all agreed that
the Players did well. We discussed how the award winners were selected.
It was agreed that The Players should be proud of how many finalists
we had in the running, of the three best awards that we took home, and
of how well we were represented in the audience.
TJ reported that he is trying to set up a meeting with Frank Lemay regarding
the building project, and that Frank has not called back. We are trying
to set up a meeting to go over the information in the packet Frank gave
us as to costs for the project. TJ will let us know when that meeting
In an LCHIP update, Maye reported that the agency may be back in business
as the governor has proposed funding for $6 million. TJ talked to Margaret
Hillman, and she stated she would like to work with them on additional
grants for the Players. Maye stated that, while LCHIP wouldn't finance
the addition on the building, they may contribute to fire safety system
installation or renovation coats for the exterior lobby.
In other Old Business, Ernie gave Meggin's key to the building next
door to Joel. Lori Smock Joyal has TJ's key for across the street. The
smoke detector next door is running low on batteries and is beeping,
so Joel needs to fix it. There was no news about the Volpe building
next door being for sale. Maye will try to contact Franie Marston at
Volpe to find out.
In New Business the Dame Awards and Annual Meeting will be held
June 4. TJ will be getting out a ballot, and directors need to get ballot
information to him. Since it is the tenth anniversary of the Players'
production of The King and I, TJ will be doing a retrospective and has
asked that the Children's Workshop cast perform for that evening.
We discussed online ticketing and agreed to look further into the company
that TJ had found. There was a motion made to obtain the domain name
The Pittsfield Players for the group, and it was passed by all.
Heather Mike from PYW has asked if we could have a concert of fiddling
and bluegrass Balloon rally weekend. She said she would get the talent
and we could do the tickets and split the profits fifty- fifty. Ernie
will tell her that we are interested and that she should develop more
information about the program.
The next play reading is on Monday, Feb. 21 and they are reading the
play Proof. Meggin said she thought this was a good way of getting members
involved in the process of selecting plays.
Meggin suggested that we should each make a list of things that needed
to be done at the theater as Irene suggested so that we could begin
to recruit people for committees and assignments. We agreed to do this
for the next meeting.
Maye reported that she has the proof of the 2005 ad book and that she
will read it and get it back to Granite Image for printing.
It was agreed that we would place discussion of our 2006 - 2007 season
on the agenda for the next few months. TJ wanted to see what we're going
to do with the building before deciding, but all agreed that we need
to make some choices soon. Our target announcement date is Annual Meeting.
Meggin reported that the Production Manual was at the printer and almost
ready to be distributed.
Meggin announced that both she and Elsie are not working at the Suncook
Valley Sun anymore and asked that all inquiries about Player business
be directed to Elsie or Meggin. It was agreed this would be posted in
Mo Demers submitted a letter of resignation, as of the 2005 Annual meeting.
The Board discussed their terms of office and it was discovered that
Mo's term ended anyway this year. Her resignation was accepted with
regret, but she will serve until the Annual Meeting. Mo also asked permission
from the Board to purchase a laptop computer to store the Player's financial
program on that could be transferred from Treasurer to Treasurer. She
stated that she should be able to get one for $500 or less.
Meggin asked Mo for a list of members and contact numbers so she can
recruit additional help for Rotary Dinners.
We discussed whether our theater seats ever got up on the NHCTA bulletin
board. It was decided that we have to get rid of all the seats we are
storing as soon as possible.
Meggin then asked if we would like to look into scheduling a preset
Board meeting. After a brief discussion, a Motion was made that for
2005 we preset all of the Board meetings to fall at 7 pm on the third
Wednesday of the month at the Scenic Theater, and that we would revisit
this motion in a year's time. The Motion carried unanimously.
As Maye will be absent for the next Board meeting, Meggin will be secretary
pro tem for that meeting.
The next Board meeting is March 16, 2005 at 7 pm at the Scenic
A Motion to adjourn was passed at 9:16 pm.